How to take part
Registration & participation
We offer diverse forms of participation in ‘Symbioza’. First and foremost, we invite you to present your own research in the form of a short talk or a poster presentation.
We also welcome participants (and in particular students) who wish to widen their scientific and professional horizons by attending the talks and network with like-minded people – to you we offer a general admission (no-presentation) participation.
Unfortunately, this year we will not be offering online participation options. So even more, we encourage you to consider joining us in person!
On this page, you will find detailed information about each form of participation including conference fees, abstract preparation and submission, as well as the FAQ section, and the document with official terms&conditions.
Registration timeline
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On-site active participation
- we only accept original research work;
- all the communications should be prepared in English;
- only one person is allowed to present a particular work
Each presenter is asked to prepare a short abstract of their presentation. Every year, the number of applications significantly exceeds the number of slots in the conference programme, therefore we make programming decisions based on the abstracts prepared by the applicants and evaluated by the scientific committee. The feedback on the abstract will be given ca. 2 weeks after the registration deadline.
The organisers award prizes for best poster and oral presentations in two categories: for Undergraduate/Master students, and for PhD students.
Registration countdown
Day(s)
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Hour(s)
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Active participants’ registration and abstract submission closed 27 March 2026, 23:59 CET.
Presentation abstracts
Every active participant (for both types of presentation: oral and poster) is required to prepare and send the organisers a short abstract of their work. The abstract should give the insight into your research work, let the participants follow your way of thinking and attract their attention. Your abstract should not exceed 2000 characters (counted with spaces), and 1250 characters if it includes graphics. In general, its format should follow the standard form of a scientific research abstract. It may have multiple authors, but only one presenting.
Every year, the number of received applications significantly exceeds the number of spots for either type of presentation. Therefore, all the abstracts are evaluated by the Scientific Committee. The review process will last ca. 14 days, after which you’ll be notified if your presentation is accepted for the conference (and for which type of presentation). All the abstracts will be published in the Symposium’s official Book of Abstracts, available electronicly for all participants.
In case of any questions or problems, please visit the FAQ section below or contact us via e-mail.
Fees for active participants
| Standard price |
| EUR 39.00 / PLN 165.00 |
The fee includes participation in all the scientific events of the Symposium, conference merch (T-shirt, cotton bag, notebook and pen), Saturday warm meal, Sunday lunch, coffee breaks catering, an electronic version of a participation certificate and the book of abstracts, and participation in all integration events. After the abstracts are evaluated, payment details will be emailed to accepted participants.
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On-site general admission
Registration countdown:
Day(s)
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Hour(s)
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Minute(s)
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Registration closed 10 April 2026, 23:59 CEST.
Fees for participants with no presentation
| Entrance’n’chill | Entrance’n’meal | Entrance’n’merch | Standard |
| + Saturday meal | + Merch | + Saturday meal +Merch |
|
| EUR 25.00 / PLN 105.00 | EUR 31.00 / PLN 130.00 | EUR 33.00 / PLN 140.00 | EUR 39.00 / PLN 165.00 |
| Entrance’n’chill |
| EUR 25.00 / PLN 105.00 |
| Entrance’n’meal |
| + Saturday meal |
| EUR 31.00 / PLN 130.00 |
| Entrance’n’merch |
| + Merch |
| EUR 33.00 / PLN 140.00 |
| Standard |
| + Saturday meal +Merch |
| EUR 39.00 / PLN 165.00 |
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Frequently Asked
This section will be gradually extended with question we receive from the participants.
Read this section and didn’t find the answer? You can reach us via e-mail: conference@symbioza.edu.pl
How, when, and where, please
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Who can participate in “Symbioza”?
We invite all early career researchers (including students of all stages) who are interested in biotechnology or related fields and would like to present their research results on a topic related to it to actively participate in the Symposium. Anyone who would like to expand their knowledge in the field of biotechnology and establish interesting contacts is welcome to attend the symposium as a passive participant. The conference is conoducted entirely in English, so participants from all over the world are welcome!
How many participants can give one presentation?
Presentations should be given by one person only. We encourage all co-authors to participate as passive participants and actively discuss the topic after the presentation, and during the coffee breaks.
What are the requirements for abstracts?
The abstract should not exceed 2000 characters counted with spaces (1250 characters if it includes graphics). In general, its format follows the most standard form of a scientific research abstract (with the exception that we do not accept review papers for our conference).
How should I submit my abstract?
First, you must complete the registration form, indicating your desired type of participation. After completing and submitting the form, you will receive a confirmation email. The email will involve the link to the abstract submission form.
Will the conference recording be available?
We do not plan to publish separate recordings of delivered presentations.
I’m not able to be present during every day of a conference. Is it allowed?
Although everyday attendance at the conference is not mandatory, we encourage you to participate in as many conference events as possible. This is great opportunity for networking and to gain knowledge.
When will I receive the invoice?
The organisers start issuing invoices for the conference fees after the abstract evaluation process is complete (early April). As a rule, all the invoices are issued online, and no paper copies will be provided.
When should I arrive?
However, if you are not able to register in the above time window, you can do it later – anytime during all three days of the conference.
What should I bring?
We highly encourage you to take a cup, as we try to make events like this more eco-friendly. Instead of using one-time cups, which will be available on-site, you can enjoy coffee breaks and plenary lectures with your favourite cup. Moreover, all necessities to wash up your cup will be provided at the venue.
Can I leave my luggage at the venue on arrival and/or departure day?
Yes, there will be space at the cloakroom to store luggage during the first and the last day of the Symposium, although we do not guarantee that it will be guarded.
What are the requirements for the poster?
The space provided for one poster will be suitable for posters up to the size A0 (84×119 cm) in vertical alignment. We suggest printing posters in one of those sizes:
● A1 (vertical): 59,4×84,1 cm
● B1 (vertical): 70×100 cm
Necessary materials (tape/pins) to secure your poster to the board will be provided at the venue.
How will my poster be evaluated?
The posters will be evaluated by an awards commission. During the poster session, commission members will come to your poster and ask you to present your research, and answer some questions. The whole procedure will last ca. 5 minutes, but your speech should not take more than 3 minutes.
What are the requirements for the oral presentation?
The oral presentation should take no longer than 10 minutes, followed by 5 minutes for questions from the audience. Every participant is expected to include the conference logo on the first and last slide of their presentation. You can download the logo here
When and where should I hang my poster for the poster session?
You can bring your poster in advance and leave it at the reception during registration, or
bring it with you on the day of your presentation and mount it on the designated stand before the poster session.
When and where should I upload my presentation for the oral session?
Every speaker is obliged to upload the presentation before the Oral session featuring the presentation. That is, 15 minutes before each Oral session speakers have to visit the room in which they will be presenting and upload the presentation from their pen drive. We do not accept uploading from Google Drive or any different platform that requires logging in unless there would be a problem with reading data from the pen drive. We do not account for any problems that happen because of wrong formatting of the document.
Is the social event free of charge?
Yes, participation in our social event, which takes place on Saturday, is included in the participation fee for every participant, regardless of the form of participation. The event includes the official part (from
19:00 to 21:00) held at the Faculty, and the unofficial part during which we move to a more casual space.
Is there any social event on Friday?
Yes, there is an informal integration planned for Friday evening. We warmly invite you to go with other participants to the Vistula boulevards, one of the most popular places for meetings under the open sky. As this is mostly an outdoor activity, please remember to check the weather forecast, and dress accordingly.
What are the categories in the best presentation contest?
each divided in two groups: students (bachelor, engineer, master students or equivalent), and Ph.D. candidates (or equivalent). There is also the Contest for Audience Award held separately for oral presentations and posters. Winners in all categories will be awarded with prizes.
How can I receive a certificate of attendance in the conference?
Please send a certificate request via email within two weeks after the conference concludes (i.e. between 10 an 24 May 2026).
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Terms and conditions
You can find the current version of the terms and conditions of participation in the event here.